100 Organization Secrets You Need to Know Right Now

If you enjoy lists and short but practical ideas, this is the perfect place to be right now. This is an extensive list of ways to get more organized in absolutely every area of your life.

Why should you need yet another list to get organized?

It’s because you are always seeking new ways to be your best self and might be overlooking the simplicity of the process. I am here to remind you of that simplicity.

That is the reason I’ve been preaching about the 2-minute rule and how it has made me insanely productive lately.

I’ve also been challenging myself to overcome laziness, and I’ve systemized some of the best ways to spend your day productively.

All these ideas are now coming together into this extensive list of ways to get more organized, and I can’t wait to see how many of these you already have and which ones you are willing to try and implement into your life.

Do you like lists? Here are a few more you can find on this blog:

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Tips To Get More Organized

Personal Organization

Write everything down: Keep a notebook or digital app for jotting down tasks, ideas, and reminders.
Develop a morning routine: Start your day with a consistent and productive routine.
Plan your future goals: Set short-term and long-term goals and review them regularly. Include this in your end-of-month reflection routine.
Use a planner: Track your daily, weekly, and monthly tasks in a planner. It can be any type of planner, including a simple notebook.
Declutter your space: Remove unnecessary items from your living and working areas. Find a home for everything, create a home for it, or recycle/donate/throw it away.
Create a vision board: Visualize your goals and aspirations by creating a vision board. Use these 50 vision board quotes to elevate your motivation.
Set priorities: Identify your most important tasks and focus on them first. Use the Eisenhower matrix to prioritize tasks and ideas that need your attention.
Establish a bedtime routine: Wind down with a relaxing routine to ensure a good night’s sleep. Grab my cozy evening routine printable to help you through the process.
Break tasks into smaller steps: Tackle big projects by breaking them into manageable parts. If a task takes you longer than 2-5 minutes, you need to break it down even further (psst, that’s one of my secrets to overcoming stress).
Review your day: Reflect on your accomplishments and areas for improvement each evening.

Time Management

Set deadlines: Assign deadlines to tasks to stay on track. Holding yourself accountable is crucial for getting your life together.
Use a timer: Work in focused intervals using techniques like Pomodoro.
Limit distractions: Create a distraction-free workspace. Set your phone to silent, disable notifications, and don’t listen to podcasts or watch videos as a background. If you truly need background noise (sometimes, I do), find an ASMR video that soothes and calms you. My favorite ones are “paper sounds”.
Batch similar tasks: Group similar tasks together to increase efficiency. This is a full guide on how to batch tasks together.
Use time-blocking: Allocate specific time blocks for different activities. See my TikTok video below on how I time-block my days when I need to add structure to my life.
Delegate tasks: Assign tasks to others when possible.
Prioritize important tasks: Tackle high-priority tasks first. Eat your frog or use the Ivy Lee method to set your priorities for the day and have clarity on what to do next.
Plan your week on Sunday: Outline your weekly tasks every Sunday. If you don’t do weekly reflections, it’s time you give them a chance.
Schedule breaks: Take regular breaks to avoid burnout. Drink a glass of water, open the windows, go out for five minutes, stretch yourself, look far, take a few really deep breaths, make yourself a healthy snack, do eye exercises, chat with a colleague… there are so many ways you can use those 5-10 breaks that are better than scrolling on social media.
Set reminders: Use alarms or apps to remind you of important tasks and appointments. You don’t have to remember everything; you need to write everything down and set systems for yourself.

@yoanavis
How to use the time blocking system to be productive, get things done, enhance clarity and achieve success? Here is how I do it! #timeblocking #timemanagement #howtotimeblock #timeboxplanner #productivity
♬ Belonging – Muted

Health and Wellness

Exercise regularly: Incorporate physical activity into your daily routine. You don’t have to overwhelm yourself. Ten minutes of morning stretches and walking up to 10,000 steps a day is enough to feel better in just a week.
Eat a balanced diet: Focus on nutritious meals and snacks. If you need ideas, here are 50 healthy homemade snacks for your home office and 27 healthy 10-minute breakfast ideas.
Stay hydrated: Drink plenty of water daily. If you struggle, combine it with another habit: start your day with a big glass of water and drink another glass each time you use the bathroom. This habit-stacking technique can be applied to various activities (here are 20 more ideas).
Practice mindfulness: Meditate or engage in mindfulness exercises. No, it isn’t as complicated as you think it is. Just find a YouTube video, close your eyes, and listen to the instructions.
Get enough sleep: Aim for 7-9 hours of sleep each night.
Schedule regular health check-ups: Keep up with medical appointments.
Take mental health breaks: Give yourself time to relax and recharge. No, scrolling on social media doesn’t count!
Limit screen time: Reduce the time spent on screens, especially before bed. If you’re struggling to do it, check your screen time in your phone settings; that should motivate you to at least consider limiting your screen time.
Practice gratitude: Keep a gratitude journal to focus on positive aspects of life. You can use my Inside Of My Happiness journal to write a few things you’re grateful for at the beginning and end of each day.
Engage in hobbies: Make time for activities you enjoy. Here are 40 seriously weird hobbies you can explore this year. Alternatively, if you are an introvert, this is a huge list of no-people-allowed hobby ideas.

Organize Your Finances

Create a budget: Track your income and expenses with a budget. This is a great, affordable, printable budget planner that is great even for complete beginners.
Set financial goals: Define short-term and long-term financial goals. How would you stay mindful of your finances if you don’t know why you wanted to do it in the first place?
Save regularly: Allocate a portion of your income to savings. You can do that automatically with Monzo.
Pay bills on time: Set up reminders or automatic payments.
Track expenses: Monitor your spending to identify areas for improvement.
Invest wisely: Research and invest in suitable financial products. I’ve worked in banks for a decade of my life, but I still don’t feel comfortable enough giving you financial advice, so be responsible about who you trust.
Review financial statements: Regularly review your bank and credit card statements. This way, you can stay aware of where your money goes and if it’s worth it.
Reduce debt: Create a plan to pay off debt.
Build an emergency fund: Save for unexpected expenses.
Seek financial advice: Consult with a financial advisor if needed.

Home Organization

Create a cleaning schedule: Plan regular cleaning tasks for each area of your home. Doing fewer tasks more often is better than piling them up for the once-a-month big cleaning.
Declutter regularly: Periodically go through your belongings and donate or discard unused items. The less stuff you have, the easier it is to clean.
Organize your closet: Arrange clothes and accessories for easy access.
Use storage solutions: Utilize bins, shelves, and organizers to keep things tidy. Use baskets for catch-all places instead of your tables and chairs. This way, you can grab the basket and chuck it somewhere secret when unannounced guests arrive.
Maintain a chore chart: Assign household chores to family members. You don’t have to do everything alone; give the people in your home responsibilities they can manage.
Set up a mail station: Designate a spot for incoming and outgoing mail.
Keep a donation box: Have a box for items you plan to donate.
Label everything: Use labels to identify the contents of boxes and bins.
Create a home maintenance checklist: Keep track of regular maintenance tasks. This is what a home maintenance planner looks like.
Organize digital files: Arrange your computer files and emails into folders. Dedicate 10 minutes weekly to sorting your digital files, and you will never again feel overwhelmed by digital clutter.

Productivity Hacks

Use productivity apps: Leverage apps to manage tasks and projects. Trello, Airtable, and Pomodoro are just a few that come to mind and are a great starting point.
Set clear goals: Define specific, measurable goals for better focus. Up your goal-planning technique, and your life will miraculously improve.
Eliminate unnecessary tasks: Remove tasks that do not add value. You cannot do everything, and you shouldn’t. Be mindful of what you do with your time; you never get those hours back.
Work in a quiet space: Find a peaceful area to increase concentration. If necessary, use noise-canceling headphones.
Stay motivated: Use motivational quotes and rewards to keep yourself inspired.
Learn to say no: Avoid overcommitting by saying no to unnecessary tasks. It’s okay! People can and will get over your “No.” And if they don’t, it is not your issue to deal with.
Track your progress: Monitor your progress toward goals by setting up checklists, tables, or progress bars.
Stay organized in your office space: Keep your workspace clean and organized to avoid losing important documents and to improve your mental health. A clean desk in the morning sets you up for a productive day.
Plan your meals: Prepare a meal plan to save time and reduce stress.
Automate tasks: Use technology to automate repetitive tasks.

Personal Growth

Read regularly: Set aside time for reading and personal development.
Take online courses: Enroll in courses to learn new skills.
Network with others: Surround yourself with supportive and inspiring people.
Set learning goals: Define what you want to learn and achieve. You should never stop learning and educating yourself on topics that help you grow.
Attend workshops and seminars: Participate in events related to your interests.
Practice self-discipline: Develop the habit of self-control.
Keep a journal: Reflect on your thoughts and experiences.
Stay curious: Cultivate a mindset of curiosity and exploration.
Seek feedback: Ask for feedback to improve yourself.
Challenge yourself: Push yourself out of your comfort zone regularly.

Family and Relationships

Schedule family time: Make time for family activities and bonding.
Plan date nights: Regularly plan special nights with your partner. There are plenty of things you can do together at home, too. Grab these 27 rainy day date ideas.
Keep in touch with friends: Schedule regular catch-ups with friends. Message them often to check on them.
Resolve conflicts promptly: Address issues with others as soon as they arise. Trust me, it will save you time and nerves.
Show appreciation: Express gratitude to those around you. Here are 77 ways to show appreciation to anyone, from a family member to a complete stranger.
Set boundaries: Establish healthy boundaries in relationships.
Listen actively: Practice active listening in conversations.
Be present: Focus on the moment and the people you are with.
Plan social events: Organize gatherings and activities with loved ones.
Communicate clearly: Practice clear and effective communication.

Self-Care Tips

Practice self-care: Take time for activities that nourish your mind and body. It can be a walk in the park, a cup of tea with a good book, or a girls’ night out – whatever it is, go for it.
Pamper yourself: Schedule regular self-pampering sessions like spa days. And yes, you can do those at home on a budget. Here are eight different spa days you can have, all at home.
Take breaks: Ensure you have downtime to relax.
Unplug regularly: Disconnect from technology periodically. This is an awesome 14-day digital detox and declutter challenge you can start right now.
Travel: Explore new places and cultures.
Pursue passions: Engage in activities you are passionate about. Again, having a hobby that makes your soul happy is so crucial. Did you check these hobby ideas?
Practice affirmations: Use positive affirmations to boost your self-esteem. And if affirmations have never worked for you, here are three reasons why.
Create a self-care kit: Have a kit with items that help you relax.
Set boundaries: Know your limits and respect them. Be self-aware of how different events, people, and behaviors affect you.
Seek support: Reach out for help when needed.

Daily Habits

Make your bed: Start your day by making your bed. Not because people say so, but because it looks better when it’s made.
Plan your outfits: Choose your clothes the night before. It saves you time and reduces decision fatigue.
Prepare your meals: Plan and prep meals in advance. Start with your breakfast: here are a few ideas you can prep ahead.
Limit sugar intake: Reduce the amount of added sugars in your diet.
Cook at home: Prepare more meals at home to control ingredients and portion sizes. Plus, you save money. If you need cheap ideas, I’ve been obsessed with watching this lady’s TikToks. She shares recipes for meals that cost under £5.
Schedule relaxation time: Allocate time each day to relax and unwind. If you don’t schedule time for it, you will allocate that time to something else.
Practice good posture: Maintain proper posture to prevent back and neck pain. Doing this routine for 10 minutes daily can improve posture in a matter of days. I’ve not tried it yet, but I am going to.
Practice positive self-talk: Replace negative thoughts with positive affirmations. Here are three proven methods to fix your negative mindset.
Limit multitasking: Focus on one task at a time. It improves quality and reduces stress and overwhelm.
Track your habits: Use a journal or app to monitor and maintain healthy habits.

RachelJo

Blogger, dreamer, procrastinator, and lover of everything soul-touching. My mission is to make you laugh, provoke your thoughts, light up your day and inspire you to fall in love with life and yourself.